On becoming an employer you must register with the Swedish Tax Agency. You are required to report and pay employer contributions and deduct income tax for your employees.
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When you have registered as an employer, you will automatically receive a PAYE form every month from the Swedish Tax Agency. You submit the PAYE form to report and pay employer contributions and deduct tax for your employees.
Select the form of employment
There are two forms of employment – indefinite employment and temporary employment. Indefinite employment is the same as permanent employment. The main principle according to the Swedish Employment Protection Act is that an employment contract is in effect until further notice. In practice this means that employment is always indefinite unless otherwise agreed.
If the employment is to be temporary, this must be clear from a written agreement in order to apply. There may be other employment alternatives – you may engage temporary workers from a staffing agency, for example. Contact the Swedish Public Employment Service (Arbetsförmedlingen) or recruitment companies.
Write an employment contract
An employment contract may be oral but the employer must always provide written information about the terms of employment, according to the Swedish Employment Protection Act. Therefore, it is obviously appropriate to establish a written employment contract as soon as a person is hired and regulate all that concerns the employment within that contract. This complies with the requirement for written information.
The Swedish Employment Act requires you to provide written information containing the following particulars when you employ someone for more than three weeks:
- personal data, the workplace and the commencement date of the employment
- description of the employee's duties, occupational designation or title
- form of employment and period of notice
- pay, employee benefits and the intervals at which the pay will be paid
- length of the paid annual leave and length of the normal working day or week
- applicable collective bargaining agreement, where relevant
It may also be worth including information about any insurance you have taken out for the employee. All this information should be written down and signed by you and your employee in an employment contract.
Swedish Contracts Act
Unreasonable terms in an employment contract may be modified or declared invalid under the provisions of the Swedish Contracts Act.
Collective and tie-in agreements
If you are a member of a trade association, you may be bound by a collective agreement. A collective agreement is an agreement between an employer and an employees' organization which defines the conditions that will apply in areas such as salaries and employment. Collective and tie-in agreements are considered part of the personal employment contract and you are required to inform your employees of their content.
In the event of illness, an employee must report sick. This will involve making a claim for sick pay. The first day of illness is a waiting day and the employee does not receive any sick pay. The employer then pays sick pay from the second day of illness until the fourteenth day (inclusive). After the fourteenth day, the employee receives sickness benefit from the Social Insurance Agency (Försäkringskassan).
Salaries and employer contributions
You pay your employees according to the employment contract. The most common form is salary paid on a specific date each month, but you may have other terms in the employment contract.
Employer contributions and employees' tax deductions must be paid into your tax account by the 12th of the month. The employer contribution is in reality composed of several different fees which provide the basic social security cover. For 2017 and 2018 the employer contribution is 31.42 per cent. For old age pensioners the employer contribution is 6.15 per cent if you were born in 1937 or before and 16.36 per cent for those born in 1938–1950.
Every month the Swedish Tax Agency sends out a PAYE form to registered employers. You are required to report salaries, employee benefits, deducted tax and employer contributions on this form.
When you submit the form, you also pay the tax and contributions into your company's tax account at the Tax Agency.
Employing people from other countries than Sweden
Special regulations apply to certain occupations and citizens of certain countries. Most citizens of non-EU countries need a permit to work in Sweden. If you plan to employ a person who is not a Swedish citizen, please contact the Swedish Migration Agency (Migrationsverket) for more information.
If you are a foreign employer and want to employ a temporary worker from other countries than Sweden you must report the posting as well as a contact person to a the Swedish Work Environment Authority. The employee is then subject to certain provisions in Swedish law and collecitve agreements during his or her work period in Sweden. The Swedish Work Environment Authoriyt is can also give information about employment and employment conditions in Sweden.
Frequently asked questions
Responsible: Swedish Agency for Economic and Regional Growth