E-invoicingThe page was last modified:
Manual invoice management is time consuming and involves several different tasks. On this page, you can read more about how to save time and money through e-invoicing.
The risk of making mistakes, losing documents or missing a payment increases when the invoicing includes multiple manual steps. If you instead choose e-invoicing, many of these steps are eliminated and you can save both time and money. If you deliver goods or services to municipalities, regions or government agencies, you are obligated as of 1 April 2019 to use e-invoicing.
What is an e-invoice?
An e-invoice is an invoice in a digital format. Modern technology is used to transfer and integrate the invoice into your own accounting system and that of your customer. When you send an e-invoice as a supplier, it arrives directly into your customer’s accounting system, where it is automatically registered. In order for this to work, your customers must have software capable of receiving e-invoices. Please be aware that a PDF invoice is not an e-invoice.
Benefits of e-invoicing
There are many benefits with e-invoicing. It is quick and easy and minimises the risk of errors, as much of the data is entered in advance. You gain better control when you no longer need to sort papers and look through folders. It is also sustainable from an environmental perspective, as no paper printouts are necessary.
How do I start?
If you use a supplier for your accounting system or invoicing service, ask them how they can help you with e-invoicing. Your bank can also help. There are different solutions, and the choices you make depend on the size and needs of your business.
Are you supplying goods or services to a municipality, region or government agency?
On 1 April 2019, a law will enter into force which stipulates that all public sector purchases must be billed via e-invoice according to a new European standard. This means that, as a public sector supplier, you must send e-invoices, and all public sector organisations must be able to receive these. Paper and PDF invoices must be redirected to e-invoicing.
On the website of the Agency for Digital Government (DIGG) you will find more information about the new act and about how you can prepare as a supplier.
Remember to inform your customers that you will be transitioning to electronic invoicing and ensure that they are able to receive the e-invoices you send them.
Responsible: Swedish Agency for Economic and Regional Growth