Submitting a bid online in response to a public call for tender

The page was last modified:

Submitting bids electronically

As a general rule, bids must be submitted electronically. All communication between the public authority and tenderers throughout the process must also, as a general rule, be electronic. 
 
Always consult the contract notice and the procurement documents for details on how to submit bids or applications. 
 

Exclusion grounds and selection criteria

Depending on which procurement act applies to the tender process and the type of procedure used, the public authority may – or even must – exclude companies in certain situations. Exclusion grounds relate to: 
  • payment of taxes and social security contributions;
  • insolvency, conflicts of interest, and professional misconduct; or 
  • where the individuals in the management is subject to certain criminal convictions.
Moreover, the procurement documents will specify any conditions regarding companies’ minimum capabilities that apply in the tender (selection criteria). In tenders that fall within the scope of the EU directives these must pertain to:
  • the company’s suitability to pursue the professional activity; 
  • the company’s economic and financial standing; or
  • the company’s technical and professional ability. 
The rules for selection criteria in utilities procurement are more flexible.
 
Companies may rely on subcontractors to meet the selection criteria, but any such subcontractors would also be subject to the exclusion grounds. Requirements regarding exclusion grounds and selection criteria, and information on the documentation (evidences) companies must present regarding these, are specified in the procurement documents. Companies established in any EU country have the right to submit evidence issued by their country of establishment. 
 
There are no official lists of approved or debarred companies in Sweden (no shortlisting or blacklisting).
 

The European Single Procurement Document (ESPD)

The ESPD is a self-declaration form that must be accepted as preliminary evidence regarding exclusion grounds and selection criteria in most tender procedures subject to the EU directives.
 

e-Certis

The database e-Certis contains information on evidence that may be requested relating to exclusion grounds and selection criteria for tenders subject to the EU directives.
 

Obligations relating to labour conditions

For tenders subject to the EU directives, public authorities shall, where necessary, require that the company performs the contract in accordance with stated requirements on wages, holidays, and working hours that the employees who will be performing work under the contract shall, as a minimum, be guaranteed. These same obligations apply to subcontractors involved in contract execution. This requirement does not apply in defence and security procurement.
 

The award decision

The public authority submits an award decision to tenderers at the end of the procedure. This must state the reasons for the choice of tenderer or tenderers. 
 

Electronic invoicing

Companies are required to use electronic invoices according to the standard adopted by the European Commission.
Go to Your Europe website

Help and advice for EU nationals

Your Europe is an EU website designed to help you do things in other European countries – avoiding unnecessary inconvenience and unnecessary bureaucracy.

I want to leave feedback

Help us improve!

Let us know what you think by rating the page and answering a few questions.

Responsible: Swedish Agency for Economic and Regional Growth

Back to top